Experienced Litigation Secretary - Insurance Defense
Long Beach, CA Long Beach, CA Full-time Full-time From $25 an hour From $25 an hour 4 days ago 4 days ago 4 days ago Primary
Responsibilities:
Successfully maintain assigned attorneys' appearance and trial calendars.
Maintain proficient knowledge of up to date court filing deadlines and timelines.
Adhere to court filing deadlines and trial timelines.
Perform e-filing and filing with various courts (state and federal) for various motions.
Perform trial countdown (be able to do create a trial countdown manually in Excel and also train and adapt to calendaring using ProLaw docketing system to soon be installed) and related tasks and duties in accordance to the countdown.
Prepare pleadings and discovery documents for filing and service Prepare, draft and/or finalize notices, letters, and subpoenas and request appropriate service.
Prepare TOC's and TOA's Schedule depositions, court reporters, interpreters, videographers, experts, witnesses, etc.
General filing duties (ensure case files are organized and updated) Coordinate with assigned support staff to ensure assigned attorneys' items are completed accurately and efficiently.
Assist with trial preparation; including preparing exhibits, trial binders, and reports.
Assist with attorneys' billing timesheets including data entry of billed hours Format, input, retrieve, fax, scan, copy, transmit, etc.
legal documents Perform secretarial/administrative tasks as assigned by attorneys.
Expectations:
Secretarial experience in a high volume, insurance coverage/defense and medical/dental malpractice law firms in California.
Successfully maintain an up-to-date trial calendar, with or without calendaring software Demonstrate proficient knowledge of court filing deadlines and timelines; able to perform trial countdown Prepare/draft letters, notices, depos, subpoenas with no grammatical, spelling, and formatting errors Demonstrate excellent written and verbal communication skills Demonstrate ability to accurately e-file Demonstrate strong ability to work independently with little supervision and exercise independent discretion and judgment accordingly.
Ability to supervise and manage multiple cases, deadlines and assigned tasks from multiple attorneys.
Demonstrate strong organizational skills Demonstrate strong sense of urgency.
Demonstrate excellent attention to detail - regularly performs work with little or no errors Provide excellent customer service skills - professionally interacts with clients, vendors, colleagues, and attorneys.
Successfully perform and provide secretarial support to at least two high volume attorneys Excellent attendance and punctuality Able to perform other secretarial or administrative tasks as assigned Fluency in the English language (written, verbal, and reading comprehension) Demonstrate an eager attitude of learning, training, and works well as a team-player Receives feedback well and able to implement improvements and changes where and when needed Demonstrate proficiency in knowledge and use of computer equipment and Microsoft Office software including Word, Outlook, Excel and other office equipment.
Job Type:
Full-time Pay:
From $25.
00 per hour
Benefits:
401(k) 401(k) matching AD&D insurance Dental insurance Disability insurance Employee assistance program Flexible schedule Flexible spending account Free parking Health insurance Health savings account Life insurance Paid time off Profit sharing Retirement plan Vision insurance Schedule:
8 hour shift Travel requirement:
No travel Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Responsibilities:
Successfully maintain assigned attorneys' appearance and trial calendars.
Maintain proficient knowledge of up to date court filing deadlines and timelines.
Adhere to court filing deadlines and trial timelines.
Perform e-filing and filing with various courts (state and federal) for various motions.
Perform trial countdown (be able to do create a trial countdown manually in Excel and also train and adapt to calendaring using ProLaw docketing system to soon be installed) and related tasks and duties in accordance to the countdown.
Prepare pleadings and discovery documents for filing and service Prepare, draft and/or finalize notices, letters, and subpoenas and request appropriate service.
Prepare TOC's and TOA's Schedule depositions, court reporters, interpreters, videographers, experts, witnesses, etc.
General filing duties (ensure case files are organized and updated) Coordinate with assigned support staff to ensure assigned attorneys' items are completed accurately and efficiently.
Assist with trial preparation; including preparing exhibits, trial binders, and reports.
Assist with attorneys' billing timesheets including data entry of billed hours Format, input, retrieve, fax, scan, copy, transmit, etc.
legal documents Perform secretarial/administrative tasks as assigned by attorneys.
Expectations:
Secretarial experience in a high volume, insurance coverage/defense and medical/dental malpractice law firms in California.
Successfully maintain an up-to-date trial calendar, with or without calendaring software Demonstrate proficient knowledge of court filing deadlines and timelines; able to perform trial countdown Prepare/draft letters, notices, depos, subpoenas with no grammatical, spelling, and formatting errors Demonstrate excellent written and verbal communication skills Demonstrate ability to accurately e-file Demonstrate strong ability to work independently with little supervision and exercise independent discretion and judgment accordingly.
Ability to supervise and manage multiple cases, deadlines and assigned tasks from multiple attorneys.
Demonstrate strong organizational skills Demonstrate strong sense of urgency.
Demonstrate excellent attention to detail - regularly performs work with little or no errors Provide excellent customer service skills - professionally interacts with clients, vendors, colleagues, and attorneys.
Successfully perform and provide secretarial support to at least two high volume attorneys Excellent attendance and punctuality Able to perform other secretarial or administrative tasks as assigned Fluency in the English language (written, verbal, and reading comprehension) Demonstrate an eager attitude of learning, training, and works well as a team-player Receives feedback well and able to implement improvements and changes where and when needed Demonstrate proficiency in knowledge and use of computer equipment and Microsoft Office software including Word, Outlook, Excel and other office equipment.
Job Type:
Full-time Pay:
From $25.
00 per hour
Benefits:
401(k) 401(k) matching AD&D insurance Dental insurance Disability insurance Employee assistance program Flexible schedule Flexible spending account Free parking Health insurance Health savings account Life insurance Paid time off Profit sharing Retirement plan Vision insurance Schedule:
8 hour shift Travel requirement:
No travel Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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