Administrative Officer
4.
0 Long Beach, CA Long Beach, CA Full-time Full-time $115,000 - $160,000 a year $115,000 - $160,000 a year 2 days ago 2 days ago 2 days ago Applications will only be accepted through the company website.
Click https:
//bit.
ly/3O5IFob to apply THE POSITION The Administrative Officer is an at-will management position reporting directly to the City Clerk.
This position coordinates and administers the fiscal, personnel, purchasing, safety, and facility maintenance for the department.
Typical duties of the position include the following:
Prepares the department's budget and monitors compliance; Advises management staff regarding HR best practices to ensure compliance; Oversees the department's internal recruitment process for unclassified positions; Conducts administrative investigations and makes recommendations for corrective actions; Administers the Worker's Compensation, leaves of absence and safety programs.
Oversees the department's payroll; Oversees delivery, security and emergency operations; Develops and revises department policies and procedures and coordinates labor/management relations.
Interprets and applies federal and state laws, as well as the City's policies and procedures, rules and regulations, and memoranda of understanding (MOUs); Represents the department on various citywide committees; Coordinates the department's Capital Improvement Projects; Manages facility maintenance; Liaisons with the Budget Office, Human Resources, Financial Management, and other external operations; Supervises the Front Counter staff; Willingness to work nights, weekends, overtime and be flexible depending on the departmental needs; May be assigned other duties, as needed.
THE IDEAL CANDIDATE The successful candidate will demonstrate the following knowledge, skills and abilities:
Clear communicator with superior interpersonal and public relations skills; Problem solver who is a creative and strategic thinker who is results-oriented; Superior customer service and interpersonal skills; Strong analytical and problem-solving skills; Ability to work independently and in a team environment; Ability to communicate effectively in writing and orally; Ability to analyze information and consistently make sound decisions; Highly organized multi-tasker; Ability to efficiently and effectively interact, communicate, and coordinate work efforts within and across bureaus/departments.
REQUIREMENTS TO FILE MINIMUM REQUIREMENTSEDUCATION Graduation from an accredited college or university with Public Administration, Business Administration, Human Resources degree or closely related fields; however, candidates may substitute experience offering specific and substantial preparation for the duties of the position for the required education on a year-for-year basis.
EXPERIENCE A minimum of three (3) years of professional full-time experience working in government, or non-profit; A minimum of one (1) year of supervisory/lead experience.
DESIRABLE QUALIFICATIONS Experience within the City of Long Beach or equivalent local government; Experience with Mainframe (Blue Zone), Simpler and/or Munis; Proficient in the use of Microsoft Suite.
SELECTION PROCEDURE This recruitment will close on Sunday, February 11, 2024 To be considered for this opportunity, applicants must submit an online application, including a resume and cover letter that reflect the scope and level of their current/most recent positions and responsibilities.
Required documents, such as transcripts, degrees, certificates, or licenses, must be uploaded to the online application in PDF format at the time of filing.
Following the close of filing, applications will be reviewed, and those candidates determined to be the best qualified will be invited to participate in the selection process which will include an oral interview by a selection panel.
The City of Long Beach is an Equal Opportunity Employer.
We value and encourage diversity in our workforce.
The City of Long Beach is committed to creating a workplace where every employee is valued for who they are.
Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers.
To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners.
We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act.
You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer.
If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report.
Find out more about the Fair Chance Act by visiting https:
//calcivilrights.
ca.
gov/fair-chance-act.
The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990.
If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6101.
In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.
This information is available in an alternative format by request at the agency contact on the bulletin.
If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.
Job Type:
Full-time Pay:
$115,000.
00 - $160,000.
00 per year
Benefits:
Dental insurance Flexible schedule Health insurance Paid time off Parental leave Retirement plan Schedule:
8 hour shift Work setting:
In-person People with a criminal record are encouraged to apply Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Long Beach, CA Long Beach, CA Full-time Full-time $115,000 - $160,000 a year $115,000 - $160,000 a year 2 days ago 2 days ago 2 days ago Applications will only be accepted through the company website.
Click https:
//bit.
ly/3O5IFob to apply THE POSITION The Administrative Officer is an at-will management position reporting directly to the City Clerk.
This position coordinates and administers the fiscal, personnel, purchasing, safety, and facility maintenance for the department.
Typical duties of the position include the following:
Prepares the department's budget and monitors compliance; Advises management staff regarding HR best practices to ensure compliance; Oversees the department's internal recruitment process for unclassified positions; Conducts administrative investigations and makes recommendations for corrective actions; Administers the Worker's Compensation, leaves of absence and safety programs.
Oversees the department's payroll; Oversees delivery, security and emergency operations; Develops and revises department policies and procedures and coordinates labor/management relations.
Interprets and applies federal and state laws, as well as the City's policies and procedures, rules and regulations, and memoranda of understanding (MOUs); Represents the department on various citywide committees; Coordinates the department's Capital Improvement Projects; Manages facility maintenance; Liaisons with the Budget Office, Human Resources, Financial Management, and other external operations; Supervises the Front Counter staff; Willingness to work nights, weekends, overtime and be flexible depending on the departmental needs; May be assigned other duties, as needed.
THE IDEAL CANDIDATE The successful candidate will demonstrate the following knowledge, skills and abilities:
Clear communicator with superior interpersonal and public relations skills; Problem solver who is a creative and strategic thinker who is results-oriented; Superior customer service and interpersonal skills; Strong analytical and problem-solving skills; Ability to work independently and in a team environment; Ability to communicate effectively in writing and orally; Ability to analyze information and consistently make sound decisions; Highly organized multi-tasker; Ability to efficiently and effectively interact, communicate, and coordinate work efforts within and across bureaus/departments.
REQUIREMENTS TO FILE MINIMUM REQUIREMENTSEDUCATION Graduation from an accredited college or university with Public Administration, Business Administration, Human Resources degree or closely related fields; however, candidates may substitute experience offering specific and substantial preparation for the duties of the position for the required education on a year-for-year basis.
EXPERIENCE A minimum of three (3) years of professional full-time experience working in government, or non-profit; A minimum of one (1) year of supervisory/lead experience.
DESIRABLE QUALIFICATIONS Experience within the City of Long Beach or equivalent local government; Experience with Mainframe (Blue Zone), Simpler and/or Munis; Proficient in the use of Microsoft Suite.
SELECTION PROCEDURE This recruitment will close on Sunday, February 11, 2024 To be considered for this opportunity, applicants must submit an online application, including a resume and cover letter that reflect the scope and level of their current/most recent positions and responsibilities.
Required documents, such as transcripts, degrees, certificates, or licenses, must be uploaded to the online application in PDF format at the time of filing.
Following the close of filing, applications will be reviewed, and those candidates determined to be the best qualified will be invited to participate in the selection process which will include an oral interview by a selection panel.
The City of Long Beach is an Equal Opportunity Employer.
We value and encourage diversity in our workforce.
The City of Long Beach is committed to creating a workplace where every employee is valued for who they are.
Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers.
To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners.
We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act.
You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer.
If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report.
Find out more about the Fair Chance Act by visiting https:
//calcivilrights.
ca.
gov/fair-chance-act.
The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990.
If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6101.
In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.
This information is available in an alternative format by request at the agency contact on the bulletin.
If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.
Job Type:
Full-time Pay:
$115,000.
00 - $160,000.
00 per year
Benefits:
Dental insurance Flexible schedule Health insurance Paid time off Parental leave Retirement plan Schedule:
8 hour shift Work setting:
In-person People with a criminal record are encouraged to apply Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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