Secretary
Major duties include, but are not limited to:
Correspondence and Action Item Management Receives actions through the ongoing monitoring of email notices from a variety of mail groups. Interprets the actions needed and translates into simple steps to send to responsible staff in the facility for action. Assigns due dates that consider the need for response consolidation, quality check and leadership approval in preparation for Director approval. Reviews all correspondence and action items to ensure appropriate action is taken. Ensures all correspondence and action items are provided to the appropriate services, programs or individuals for action. Designs and implements follow-up protocols necessary to track completed or outstanding issues and brings issues of concern to the Associate Director. Apprises members of Senior Management of concerns within their areas. Develops guidance on techniques for managing the methods for improvements. Tracks and follows-up all high priority actions due to VACO/Network and other entities as applicable. Distributes complaints regarding care or administrative processes from all entities and stakeholders, including concerns that are referred to/from the Public Affairs Officer. Coordinates complex correspondence that requires input from a variety of sources. Reviews and edits all correspondence as necessary to meet the standards set by the Associate Director. Compiles complex responses from multiple sites into spreadsheet software managing formula and format issues. Office Organization and Communications Coordination of meetings and dissemination of information at the meetings for the Associate Director. Maintaining the Associate Director's calendar and scheduling meetings as needed. Managing the Associate Director's email as needed. Office planning with Director to ensure space and other requirements for meetings is well organized and met. Establishment, distribution and oversight of office operations standards for executive leadership to ensure consistency of practice and quality. Managing the education tracking system for executive leadership providing routine reports on the status of meeting mandatory training requirements. Processing travel arrangements using the FedTraveler system for the Director. Performs other related duties as assigned. Work Schedule:
M-F 8:
00 am to 4:
30 pm Compressed/Flexible:
N/A Telework:
N/A Virtual:
This is not a virtual position .Position Description/PD#:
Secretary/PD13030-ORelocation/Recruitment Incentives:
N/A Financial Disclosure Report:
Not required N/A To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/12/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-8. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-8 in the normal line of progression for the occupation in the organization. Typing:
You must also be able to type 40 words per minute. (NOTE:
this must be evidenced in your resume. Failure to do so will result in an 'Ineligible' rating!) You will be rated on the following Competencies for this position:
Attention to DetailCustomer ServiceInformation ManagementInterpersonal SkillsManages and Organizes InformationExperience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying of light items like papers or books. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Correspondence and Action Item Management Receives actions through the ongoing monitoring of email notices from a variety of mail groups. Interprets the actions needed and translates into simple steps to send to responsible staff in the facility for action. Assigns due dates that consider the need for response consolidation, quality check and leadership approval in preparation for Director approval. Reviews all correspondence and action items to ensure appropriate action is taken. Ensures all correspondence and action items are provided to the appropriate services, programs or individuals for action. Designs and implements follow-up protocols necessary to track completed or outstanding issues and brings issues of concern to the Associate Director. Apprises members of Senior Management of concerns within their areas. Develops guidance on techniques for managing the methods for improvements. Tracks and follows-up all high priority actions due to VACO/Network and other entities as applicable. Distributes complaints regarding care or administrative processes from all entities and stakeholders, including concerns that are referred to/from the Public Affairs Officer. Coordinates complex correspondence that requires input from a variety of sources. Reviews and edits all correspondence as necessary to meet the standards set by the Associate Director. Compiles complex responses from multiple sites into spreadsheet software managing formula and format issues. Office Organization and Communications Coordination of meetings and dissemination of information at the meetings for the Associate Director. Maintaining the Associate Director's calendar and scheduling meetings as needed. Managing the Associate Director's email as needed. Office planning with Director to ensure space and other requirements for meetings is well organized and met. Establishment, distribution and oversight of office operations standards for executive leadership to ensure consistency of practice and quality. Managing the education tracking system for executive leadership providing routine reports on the status of meeting mandatory training requirements. Processing travel arrangements using the FedTraveler system for the Director. Performs other related duties as assigned. Work Schedule:
M-F 8:
00 am to 4:
30 pm Compressed/Flexible:
N/A Telework:
N/A Virtual:
This is not a virtual position .Position Description/PD#:
Secretary/PD13030-ORelocation/Recruitment Incentives:
N/A Financial Disclosure Report:
Not required N/A To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/12/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-8. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-8 in the normal line of progression for the occupation in the organization. Typing:
You must also be able to type 40 words per minute. (NOTE:
this must be evidenced in your resume. Failure to do so will result in an 'Ineligible' rating!) You will be rated on the following Competencies for this position:
Attention to DetailCustomer ServiceInformation ManagementInterpersonal SkillsManages and Organizes InformationExperience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying of light items like papers or books. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0318 Secretary - Salary Range:
$60,415 to $78,540 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
