Administrative Officer
The administrative responsibilities span organizational boundaries at all levels of the Medical Center and plays a critical influential role in organizational performance and excellence as well as continuous survey readiness. The incumbent is responsible for developing, implementing, maintaining and providing leadership in the development of systems and processes for managing the QSV Service and for facilitating the monitoring of healthcare quality and maintaining compliance with regulatory requirements. Incumbent is responsible for establishing and maintaining processes for managing Medical Center policies to ensure that all policies, SOP, charters, standard work and scope of services remain current and that needed documents are developed to ensure compliance with VHA directives and handbooks. Responsible on a day-to-day basis for coordinating with and facilitating the function of all services, clinical and administrative, which interface with QSV. This Includes relations with support services such as Fiscal, Acquisition & Materials Management, Human Resources, Police, Engineering, Occupational Safety & Emergency Management, Environmental Management, Patient Access Center, Information Management, etc. Has authority to direct improvement where necessary and make Immediate judgments in time of emergency. Incumbent will facilitate various QSV staff meetings and other various committee meetings, as appropriate. Assists the Quality Managers, Patient Safety and Systems Redesign in any function they require. Serves as an information source in continually briefing QSV staff of the Medical Center/program changes and activities. Serves in place of the QSV staff at certain regularly scheduled meetings, as appropriate/assigned. Conducts special analytical studies to resolve critical programmatic, organizational, or functional problems that require special skills in the application of scientific methodologies in problem solving, identifying feasible alternatives, and resolution of program problems, complaints, and grievances by applying important communication, motivational, and leadership skills with respect to advising, instructing, and consulting with program elements. Incumbent serves as key figure in manpower utilization program assuring recruitment and retention within approved ceilings are maintained. Responsible for personnel administration including knowledge of personnel operations including position classification, grievance procedures, performance standards, and disciplinary actions. Incumbent is responsible for constant surveillance, evaluation and planning to ensure efficient utilization of space based on constantly changing and ever increasing program demands. Aids in developing goals and objectives for the QSVS and translates these into specific actions and policies. On major issues the Incumbent defines the goal to be met, will envision alternative policies, recommends a course of action, and implements the alternative chosen. Develops the need for and purchase of equipment and expendable supplies and oversees the use of funds allocated to the control points. Arranges for contract consultants for onsite consultation and mock surveys to maintain continuous survey readiness. Incumbent will be responsible for efficient utilization of consultant visits and the scheduling of their activities. The incumbent assesses and assists the Medical Centers Decision Support System (DSS) and Cost Distribution (COR) databases for communication and dissemination to Medical Center leaders. Duties include, but are not limited to:
Performs other related duties as assigned. Work Schedule:
Monday thru Friday, 8 AM to 4:
30 PM Telework:
Not available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer/PD13151-O To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/13/2020.Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
responding to inquiries on all administrative matters; coordinating personnel needs/action/problems relative to staffing; managing budget activities; managing contracting functions and managing procurement; managing human resources functions to include recruitment, position classification, performance, training, etc.; preparing letters, reports and presentations. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's degree or 2 full years of progressively higher level graduate education leading to such a degree. OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 1 full year of graduate level education. You will be rated on the following Competencies for this position:
Accounting OperationsAnalytical ReasoningCommunicationsFinancial ManagementInternal ControlsExperience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary in an office. This position may require walking to different areas of the facility. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Performs other related duties as assigned. Work Schedule:
Monday thru Friday, 8 AM to 4:
30 PM Telework:
Not available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer/PD13151-O To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/13/2020.Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
responding to inquiries on all administrative matters; coordinating personnel needs/action/problems relative to staffing; managing budget activities; managing contracting functions and managing procurement; managing human resources functions to include recruitment, position classification, performance, training, etc.; preparing letters, reports and presentations. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's degree or 2 full years of progressively higher level graduate education leading to such a degree. OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 1 full year of graduate level education. You will be rated on the following Competencies for this position:
Accounting OperationsAnalytical ReasoningCommunicationsFinancial ManagementInternal ControlsExperience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary in an office. This position may require walking to different areas of the facility. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0341 Administrative Officer - Salary Range:
$60,415 to $78,540 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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